Job Summary:

The Logistics Specialist position at ICUV is responsible for providing logistical and organizational support to the core advocacy team, making travel and meeting arrangements, and ensuring compliance with organizational travel policy and USG regulations. The successful candidate should have a degree in Logistics, Economics, Business Administration or a related field, with 1-2 years of relevant work experience. The position offers a full-time job with an employment contract or B2B option, immediate employment, and an opportunity to work in a dynamic, international, and friendly environment.


  • Process logistical requests from core team members and volunteers
  • Coordinate with travel agency for ordering tickets, accommodation, insurance, etc.
  • Register core team members and volunteers for advocacy events
  • Keep a calendar of advocacy trips
  • Organize advocacy events or activities
  • Negotiate rates and contracts with travel agency, airlines, hotels, etc.
  • Develop travel policies and procedures for safe and efficient travel
  • Manage logistics budget and control receipt of compensation by volunteers


  • University degree in Logistics, Economics, Business Administration, or a related business field preferred
  • 1-2 years of relevant work experience
  • A good understanding of USG travel regulations preferred
  • Excellent communication, coordination, and relationship-building skills
  • Proficiency with MS Office software
  • Ability to work under pressure and with minimum supervision
  • Excellent oral and written English, Polish, and Ukrainian skills preferred


  • B2B or employment contract
  • Opportunity to gain experience in the best think-tank in the field of defense and national security in Poland
  • Opportunity to work in a dynamic, international, and friendly environment
  • Free trainings organized by the European Academy of Diplomacy
  • Sharing the costs of professional training & courses, integration events, no dress code, coffee/tea

We look forward to receiving your CV and cover letters at [email protected].

ICUV is always open for collaborations with mass media worldwide

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